Race Directors ToolKit

 

Gallagher Fitness Resources + ActiveSalem.com Race Directors ToolKit

Welcome Race Director (or potential race director) to your ToolKit. Thank you for providing opportunities for runners and walkers. And, thank you for your continued support of your local specialty running store! Together, let’s build a solid running and walking community of happy customers and happy participants. Click on the links below to read or download valuable information every local race director needs for successful event planning.

What GFR Can Provide

View or Download PDF:  Race Directors Tool Kit - What GFR Can Provide (1142 downloads )

Gallagher Fitness Resources + ActiveSalem.com Race Directors ToolKit 

ActiveSalem.com Local Races and Events Calendar:

  • Since 1999, ActiveSalem.com has been THE regional resource for walks, runs, races, and similar events.
  • Using the Race Director tools from RunSignUp, you can create both a race website and registration form that embed right into our ActiveSalem calendar. No extra clicking for your participants and you maintain complete control of your event.
  • Instantly show the Date, Race Name, Location, Distance(s), Registration Info, Website Links, and a Post-Race Results link (if available).
  • Add Your Event using the Create A Race widget.  Manage your race information using secure widget technology provided by RunSignUp.

Other features available using the RunSignUp widget on ActiveSalem.com:

  • Map of start/finish location and parking information
  • All pricing information for all events at your race (multiple pricing levels, coupons, discounts, etc.)
  • Embed a Race course route using mapmyrun.com
  • Upload a PDF of your race flyer (for paper registrations)
  • Packet pickup date, times, and locations / Awards, age brackets
  • A multitude of information specific to your event (i.e. Volunteer signup)

Registration Form Display and Drop-Off at Gallagher Fitness Resources:

  • While online registration has taken over, paper registration forms haven’t completely disappeared from the process. For many years Gallagher Fitness Resources has offered display space for local runs and walks. Customers still look for them. Bring them in and we will display them.
  • Some people will always prefer to pay with cash or a check. GFR can be a registration drop-off location for your race. We have provided this service for many years as well.
  • Contact Susan if you want to set up cash or check registration drop-off at Gallagher Fitness Resources prior to your registration form being distributed or published online.

NOTE:  For GFR to provide this service, we ask that you:

  • List your event on ActiveSalem.com and list GFR as a sponsor.
  • Clearly let your participants know we accept cash or checks made out to your race only!
  • For this service, no one will be permitted to pay with a credit or debit card.
  • Have a plan for pick-up of completed registration forms and cash/checks at GFR.

Race Bibs:

  • Gallagher Fitness Resources has a limited supply of numbers that are distributed to races on a first come first serve basis.
  • Contact Susan approximately two months prior to your event to reserve bibs
  • Event must be posted on the ActiveSalem.com Event Calendar, and we ask that Gallagher Fitness Resources be listed as a race sponsor.

Gallagher Fitness Resources Canopy on Race Day:

  • We like running in races. We like watching races. We like seeing our customers/your participants in person doing what they like doing best! Invite us to have a presence. We will bring our GFR/ActiveSalem.com pop-up canopy with us for you to use.
  • We cannot attend every great event in the Mid-Willamette Valley, but give us lead time and we will do our best to be at your race!
  • Send John your race name, date, location, and contact info 6-8 weeks in advance.

Pre-Race Packet Pickup Suggestions:

  • The basement of Gallagher Fitness Resources is a great location for packet pickup.  Your participants can pick up pre-race necessities and you will have shorter lines on race day!
  • Your pre-race information should include details about Packet Pickup at GFR, and we ask that Gallagher Fitness Resources be listed as a race sponsor.
  • Contact Susan to arrange/confirm Packet Pickup at least one month prior to event.

NOTE:  For GFR to provide this service, we ask that you:

  • Race Director or Volunteer must arrive 30 minutes prior to posted pickup time
  • You must be ready to start distributing packets 15 minutes prior to posted pickup time (runners can be impatient and, um . . . compulsive).
  • Your packet pickup must take place during store hours unless pre-arrangements are discussed and agreed upon by your race and GFR.

Post-Race Awards Distribution:

  • Gallagher Fitness Resources can assist you as a post-race medal/award distribution point.
  • Your race/event must be posted on the ActiveSalem.com Calendar and we ask that Gallagher Fitness Resources be listed as a race sponsor.
  • If you would like GFR to serve as your Race Medals & Awards distribution point, contact Susan at least one month prior to your event to set up your post race plan.

NOTE:  For GFR to provide this service, we ask that you:

  • An awards drop-off plan (people will be waiting!)
  • Accurate results and instructions on award distribution (avoid confusion!)
  • An awards pickup plan (we can’t hold on to them forever!)

Contact Us – Gallagher Fitness Resources Race Director ToolKit

    Race Director How-To and Collective Wisdom

    We want to see hundreds of successful events in the Willamette Valley.  Everybody wins when races are fun, safe, and worth every penny.  Our Gallagher Fitness Resources + ActiveSalem Race Directors ToolKit is aimed at making your job a little easier.  We’ve participated in races for decades.  We talk with a lot of race directors.  We talk to a lot of customers.  They are not shy about sharing their feedback.  Good, bad, or indifferent, runners and walkers like to talk about events.  We have a lot to offer you.  Count on us.  We are committed to keeping the Willamette Valley On Its Feet!  We are committed to helping you!

    View or Download PDF:  Race Director How-To and Collective Wisdom (1129 downloads )

     

    Tips from WVRR (Willamette Valley Road Runners Club)

    These tips for Race Directors are also available on the Willamette Valley Roadrunners Club Website – wvroadrunners.org.  Thanks for this list goes to Mick Evans.  His work and partnership in promoting events throughout the Willamette Valley has lasted decades!

    View or Download PDF:   Tips from WVRR (The Willamette Valley Road Runners Club) (1248 downloads )

     

    Your Team of Coordinators and Their Duties

    You can’t put the race on all by yourself.  You will need a super team of coordinators and volunteers who know their jobs!  Here are some suggestions to consider:

    View or Download PDF:   Your Team of Coordinators and Their Duties (1087 downloads )

     

    Contacts to Help Market Your Event – (Some updates are needed for 2019)

    Here’s a list of Salem Area contacts willing and able to help you with your race or event:

    View or Download PDF:  Contacts to Help Market Your Event (1105 downloads )

     

    Regional Timing+Finish Line Services for Salem Area Races

    View or Download PDF:  Regional Timing+Finish Line Services (1171 downloads )

     

    Additional Race Director Resources from Huber Timing

    View or Download PDF:   Additional Race Director Resources from Huber Timing (1069 downloads )

     

    Most Common Race Director Problems

    Here is a list of Eleven No-No’s for Race Directors.  Make sure you are not making any of these errors!

    View or Download PDF:  Most Common Race Director Problems (1121 downloads )

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